How to Get a Fast and Accurate Display Quotation

Tips for Buyers, Agencies, and Sourcing Teams Working with Display Manufacturers

To get a fast and accurate display quotation, prepare clear specs including size, materials, quantity, finish, functions, delivery location, and deadline. Attach drawings or renders for a quicker, detailed quote from manufacturers.

Table of Contents

Why Display Quotes Get Delayed

You send a request… then wait.

Days pass — only to get a vague reply like:
“Need more details.” or “What size? What material?”

This leads to:
❌ Endless back-and-forth
❌ Delayed sampling
❌ Risk of missing launch deadlines

✔️ This guide shows exactly what to include in your RFQ (Request for Quotation) to get a fast, precise, and reliable quote — and avoid costly surprises.

🏗️ Why Display Quoting Isn’t Like Simple Product Sourcing

Custom displays involve:

• Multiple materials (acrylic, metal, wood, resin)
• Hand-finishing (painting, printing, assembly)
• Engineering (stability, weight, lighting)
• Freight and fragile packaging

A vague RFQ = guesswork = unreliable pricing.
A clear RFQ = quick quote = smooth production.

📋 Checklist: What You MUST Include for a Fast Display Quote

💡 Pro Tip: A drawing or render cuts quotation time in half. Visual = Faster.

✉️ Pro Email Template for Quotation Requests

Subject: Request for Quotation – Custom POP Display

Hi Samtop Team,

We’re sourcing a custom retail display for [Brand Name]’s upcoming campaign.

• Size: 500×300×1500mm
• Material: Acrylic + metal base
• Quantity: 300 units
• Function: LED light with switch
• Finish: Glossy black, gold logo print
• Delivery: Ship to Los Angeles, by October 5th
• Attached: Drawing + render

Please provide:

• Quotation with lead time
• Packaging details
• Shipping options (FOB/EXW)

Best regards,
[Your Name] | [Company] | [Contact Info]

⏱️ How Fast Should a Display Quotation Take?

⚠️ Missing info = delay of 2–3+ days guaranteed.

🛑 Common Mistakes That Delay Your Quote

• ❌ No size (or just “standard size”)
• ❌ No drawing or unclear hand sketch
• ❌ No material preferences listed
• ❌ No quantity estimate
• ❌ Vague request like “Just give me a ballpark”
• ❌ Unrealistic timeline (“Need next week”)

📦 What’s Included in a Samtop Quotation?

• ✔️ Unit price based on quantity tier
• ✔️ Mold/tooling fees (if applicable)
• ✔️ Lead time (sampling + production)
• ✔️ Material + finish breakdown
• ✔️ Recommended packaging method (flat-pack, foam, wood crate)
• ✔️ Trade terms (EXW/FOB)
• ✔️ Freight quote (if delivery info provided)

🧪 Real Client Example – Speed Matters

Client: Italian watch brand
Request: Acrylic + metal glorifier with LED and gold logo
Input: Size, drawing, quantity, delivery deadline — all in 1 email
Result:

• ✅ Quote in 1.5 days
• ✅ Sample approved in 7 days
• ✅ On-time production, no delays

💬 FAQ – Getting a Display Quotation

• Q: What info is mandatory for a display quote?
  A: ✅ Size, materials, quantity, surface finish, functions, visuals, delivery location, deadline.
• Q: How fast can I get a quotation?
  A: ✅ 1–2 days for simple POP; 3–5 days for complex window displays.
• Q: Do you provide shipping cost in the quote?
  A: ✅ Yes, if delivery address or port is provided.
• Q: What if I only have a concept, not a final drawing?
  A: ✅ We can create basic CAD drawings after the initial quote stage.

🎯 Conclusion: Fast Input = Fast Quote = On-Time Campaign

✔️ A complete RFQ = Fast quote turnaround
✔️ Better input = Smart budgeting = Fewer delays
✔️ Samtop’s process is designed for marketing teams, buyers, and sourcing pros to execute quickly without headaches.

📩 Need a display quote? Send specs to: [email protected]
🌐 www.samtop.com

🔗 Internal Links

• 👉 Display Materials & Craftsmanship
• 👉 Visual Merchandising Solutions
• 👉 Contact Our Expert Team