How Samtop Turns Your Approved Prototype Into Full-Scale, QC-Ready Production
After sample approval at Samtop, your display project enters a 6-step workflow that includes digital confirmation, engineering recheck, golden sample archiving, and production timeline lock — ensuring 100% visual and structural consistency.
🎯Sample Approved — Now What?
You’ve approved the prototype — now what? At Samtop, our sample approval process ensures everything from structure to LED specs is locked before mass production begins.
But then you wonder:
“Do I need to approve anything else?”
“What if I need a small change?”
“Will production follow this exactly?”
At Samtop, we’ve helped 500+ global brands move from sample to mass production with clarity, precision, and speed. Here's how we do it — and how you can stay in control at every step.
🛠️From Sampling to Production: Inside Our Sample Approval Process
| Step | Description | What You Approve |
|---|---|---|
| 1. Sample Sign-Off | Approve via physical sample, video, or HD photos | Material, finish, dimensions, LED, structure |
| 2. Confirmation Sheet Issued | You receive a PDF document with photos, specs, and notes | Sign digitally to lock approval |
| 3. Engineering Recheck | We validate all files, materials, finishes, and tolerances | Ensures production matches the sample |
| 4. Golden Sample Archived | 1 unit stored in QC room at Samtop factory | Used for batch-to-batch visual comparison |
| 5. Production Timeline Locked | Materials released, factory slot booked, QC milestones set | Production starts in 3–5 days |
| 6. Optional Spot Sample / Pre-Run | Mini production run or batch preview for validation | Optional for complex or high-volume rollouts |
This structured sample approval process helps global VM teams avoid surprises.
📦What You Approve in a Post-Sampling QC
✅ Final material & surface finish
✅ Assembly structure & ease of install
✅ Logo size, placement, and color accuracy
✅ LED wiring, voltage, brightness (if applicable)
✅ Print & packaging finish (if included)
✅ Fit and dimension vs your product
🔁 Common Changes After Sample Approval
| Type of Change | Impact | Samtop Solution |
|---|---|---|
| Minor (logo position, PU tone) | ✅ Low | Update approval sheet, no delay |
| Medium (material swap, LED driver) | 🟡 Moderate | Reconfirm timeline & cost |
| Major (height change, structure) | 🔴 High | Possible re-sample or re-engineering |
💡 Tip: Submit revision before production material release to avoid delays.
🧪 Real Case: 50-Store LED Tester Display
🟨 Client: Fashion jewelry brand (EU launch)
🟨 Request: LED tray with PU base, acrylic riser, magnetic logo
🟩 Process:
