What Most Quotes Don’t Tell You — Until It’s Too Late
By Yan Luo | Samtop Display
Table of Contents
Hidden costs in POP display manufacturing often include packaging, finishing, tooling, labor, compliance, and freight. These extras can increase total cost by 20–40% beyond the unit price. To avoid budget surprises, brands must request a full BOM, clarify sampling and logistics terms, and choose suppliers who quote transparently.
A quote that seems affordable at first can quickly inflate due to unlisted costs. Many brands only discover these hidden charges — for packaging, freight, certification, or assembly — after sampling or during delivery.
“The quote said $18/unit, but final cost was $26.”
“Nobody mentioned packaging until after sampling.”
“Air freight doubled our cost because we ran out of time.”
At Samtop, we’ve seen every kind of hidden cost in display production — and help our clients avoid them. Here’s what to look for before you commit.
💸 Common Hidden Costs in POP Display Projects
| Category | Hidden Cost Example | Why It Happens |
|---|---|---|
| Material & Finish | Gloss topcoat not included | Finish not defined in quote |
| Sampling | Extra fee for 2nd prototype | Quote covers 1 version only |
| Packaging | Foam insert or custom box skipped | Bulk carton assumed |
| Graphics | UV print, silk screen, Pantone test | Brand artwork “TBD” at quote time |
| Molds / Fixtures | FRP mold, acrylic jig | Not flagged during concept stage |
| Assembly Labor | Glue, screws, mirror fix not included | Quoted as unassembled unit |
| Certifications | REACH, flame-retardant coating | Not included unless requested |
| Shipping | Air freight due to delay or rejection | Rush from late sampling |
| Logistics Fees | Drop shipping, multi-location splits | Not quoted until shipping booked |
🧠 “Quote = unit cost” is a myth. Look for total landed cost.
🧪 Real Case: $22 Quoted, $30 Delivered
Client: Global skincare brand
Display: Counter tester tray (acrylic)
| Item | Missed in Quote | Added Later |
|---|---|---|
| UV branding print | Not specified | $0.85 |
| Molded foam insert | Skipped | $1.20 |
| Mirror glue labor | Not included | $0.50 |
| Individual shipper box | Not quoted | $1.00 |
| QC doc for EU import | Required late | $0.35 |
| Air freight (rush) | Not forecasted | $4.20 |
| Final Cost / Unit | Quoted: $22 | Final: $30.10 |
✅ How to Prevent Hidden Costs
1. Request a Full BOM Breakdown
Ask your supplier to include:
- Material type + thickness
- Finish type (matte, gloss, brushed…)
- Print method (UV, screen…)
- Assembly steps (glue, mirror, fastener)
- Packaging format (carton, foam, wrap)
- Mold or jig costs (if applicable)
📌 Tip: A proper quote = more than 1 line.
2. Define Your Visual Expectations Early
If you want:
- Pantone match → Share color code early
- Mirror or metal → Include in drawing
- Matte or gloss finish → Clarify vs. factory defaults
📌 Tip: Send render + brand guideline + past example.
3. Clarify Sampling Terms
Ask:
- Is 1 or 2 rounds of sampling included?
- Who pays for revision samples?
- Is mold refundable after production?
📌 Tip: Add a sampling clause in your PO or agreement.
4. Include Packaging & Logistics in Quotation
Ask clearly:
- Will it come in carton, foam, or individual box?
- What is total CBM & gross weight?
- Is pricing DDP / FOB / EXW?
📌 Tip: Always request full landed cost comparison across shipping terms.
💬 FAQ
Q: Can you quote an all-in price from the beginning?
Yes — at Samtop we provide fully transparent quotes including sampling, packaging, and logistics.
Q: What if I only have a sketch, not 3D files?
No problem — we help convert ideas to drawings and identify cost risks early.
Q: What if I need REACH / FSC / flame retardancy?
We ask this during kickoff — and plan compliance certification costs upfront.
✅ Conclusion: Know the Whole Price, Not Just the Unit Price
- ✔️ Ask for BOM, packaging, and shipping in every quote
- ✔️ Define visual and branding needs before production
- ✔️ Plan for sampling, revisions, and compliance early
- ✔️ Choose suppliers who act like partners — not price tag printers
🌟 The best quote is the one that stays accurate until delivery.
📩 Want a Transparent, All-In Display Quote?
At Samtop, we:
- Provide detailed cost breakdowns
- Include packaging, sampling, and logistics
- Flag potential hidden costs early
- Offer FOB, EXW, or DDP pricing with CBM/weight specs
📧 Email: [email protected]
🌍 Website: www.samtop.com
